Privacy Policy – Mamer Chess Club
Effective Date: 31.03.2025
Mamer Chess Club is committed to protecting the privacy of all individuals who register, contact us, or participate in our activities. This Privacy Policy explains how we collect, use, and protect your personal data, in accordance with the General Data Protection Regulation (GDPR).
1. Who We Are
Mamer Chess Club is a non-profit organisation based in Luxembourg, focused on chess education and tournaments for players of all ages and levels.
Email: hello@mamerchessclub.lu
Phone: (+352) 621 244 165
2. What Data We Collect
We may collect the following information through our registration and contact forms:
- First and last name
- Email address and phone number
- Role (Player or Parent of a Player)
- Birthdate, nationality, and place of birth
- Home address (street, city, postal code, country)
- Class preferences and notes
- Consent confirmation
3. Purpose of Data Collection
We use the data we collect to:
- Register players and manage class groups
- Communicate with members and parents about schedules, events, and updates
- Organise tournaments and internal club operations
- Maintain accurate member records
- Ensure the safety and well-being of minors participating in the club
We do not use your data for marketing purposes or share it with third parties.
4. Lawful Basis for Processing
We collect and process your data based on:
- Your consent (via the checkboxes in the forms)
- Legitimate interest (e.g. maintaining club operations)
- Legal obligations, especially when involving minors
5. Data Retention
We retain your data only as long as necessary for club administration or legal requirements. Data that is no longer needed will be securely deleted.
6. Your Rights Under GDPR
You have the right to:
- Access your personal data
- Correct or update incorrect data
- Request deletion of your data
- Withdraw consent at any time
- Lodge a complaint with the Luxembourg National Data Protection Commission (CNPD)
To exercise your rights, please contact us at: hello@mamerchessclub.lu
7. How We Protect Your Data
We implement appropriate security measures to protect your data from unauthorized access, disclosure, or loss. Access is restricted to authorized club staff and volunteers.
8. Children’s Privacy
We collect data from children only with parental or guardian consent. This data is used solely for club-related activities and never shared or sold.
9. Event Photography and Media Use
During events or activities organised by Mamer Chess Club, or in collaboration with external organisations (such as the national chess federation or other clubs), photos and videos may be taken for documentation and communication purposes. These may include images of participants during classes, training sessions, or competitions. Such images may be used by the club or event organisers on websites, social media, or other communication channels to share and promote chess-related activities. They may also be used internally for purposes such as documenting attendance or organising participants.
By registering yourself or your child for these activities, you consent to the use of such images unless you notify the club in writing in advance. All images are handled with care and used strictly for non-commercial purposes.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with a new “Effective Date.”
11. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
Email: hello@mamerchessclub.lu
Address: 7 Place de l’Indépendence, Bâtiment Jean Marx, 8252 Mamer
